Clerk [Canada]

 

Position Details

Position Information

Position Title

Clerk

Department/Unit

Economics

Location

Halifax, Nova Scotia, Canada

Posting Number

S340-23

Employee Group

NSGEU Local 77

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

Classification

C5

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie’s Department of Economics offers a full slate of undergraduate and graduate programs, including Bachelor of Arts and Bachelor of Science degrees, Master of Arts, Master of Development Economics, and PhD. The Department of Economics, in the Faculty of Science, teaches students to better understand society’s current economic challenges and various policy tools so that they can contribute to the society as professional economists or as researchers. Reporting to the Department Administrator, the Clerk provides administrative support to the department.

Key Responsibilities

• Respond to a wide variety of inquiries from faculty, staff, prospective and registered students as well as visitors to the university and various business contacts.
• Maintain smooth operations of the office; keep department stocked and organized with stationery supplies, order office equipment, and furniture; maintain bulletin boards, email distribution lists, sort and distribute mail, arrange maintenance, etc.
• Assist the Department Administrator and faculty members with the coordination of the reappointment, tenure and promotion process. Collect and organize documents, and upload files to OneDrive and once ready share with the Dean’s office. Prepare letters and send to referees.
• Update departmental website and assist faculty members with the development of personal web pages on Dalhousie’s website. Participates in website related projects.
• Assist in the preparation and electronic distribution of the semi-annual department newsletter Econ Matters. This includes writing original content for the news article posts, organizing the newsletter items, and corresponding with alumni and faculty members to obtain their personal written profile for the newsletter.
• Coordinate weekly seminars by corresponding with guest speakers, arranging hotel accommodations, booking meeting space, assisting with AV requirements, and ordering catering.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration program, with approximately two to three years’ related experience in an academic environment (or equivalent combination of training and experience).
• Proficient computer skills (MS Office, Word, and Excel), communication, and organizational skills.
• Strong interpersonal skills are essential as well as the ability to work independently.

Assets

• Data entry experience.
• Experience using Banner.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.

Posting Detail Information

Number of Vacancies

1

Open Date

08/22/2023

Close Date

08/31/2023

Open Until Filled

No

Special Instructions to Applicant

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